Business Coordinator

Position Title: Business Coordinator

Department: Client Services

Reports To: Business Manager & Business Director

 

Who we are

Perennial Inc. is the retail experience company that drives its clients’ sales today while building their brands for tomorrow. Armed with real consumer insights, an intimate knowledge of the entire retail process, and an obsession for creative excellence, we close the gap between retailers and consumers.
Established in 1989 with offices in Toronto and India; we bring together the most diverse range of creative and strategic expertise to create seamless customer experiences.

 

Summary of the Position

The successful incumbent will be a thoughtful and proactive individual, who has demonstrated highly adept organizational, communication and client service skills. You must also possess keen problem solving abilities, love challenges, be able to work well within a team and even better under pressure.
Perennial is a fast-paced environment, where the ability to think quickly on your feet, adapt positively to change and demonstrate well-organized thought and work processes are considered great assets.
To fit into our culture you must be team-oriented, fun, friendly, honest, and respect others and their ideas.

 

Essential Duties, Responsibilities and Accountabilities

Provide coordination support to Business Manager/Business Director including working
closely with the studio to ensure client objectives are met, assisting as required with the
development of work orders, and providing administrative assistance to the business
team (including photocopying, sending faxes, copying files, shipping materials, calling
suppliers, billing and budget control reporting).

  • Track all projects as they move through various departments within the studio, providing status updates on required basis, and provide early warning indicators when committed schedules or processes may require adjustments.
  • Ensure positive client relations through direct interface (telephone interactions, query management, or feedback of Perennial information based on directions).
  • Provide quality assurance assistance to Business Manager/Business Director, to ensure initial deliverables meet quality specifications.
  • Assist in preparation of status reports, and initiate investigation into variances or anomalies on behalf of team lead (including follow-through where resolution has been identified to ensure necessary adjustments are made).
  • Provide assistance in monitoring actual hours and purchases vs. project plans and highlight potential issue areas to management.
  • Provide assistance in the preparation of status and production reports, attend weekly status meetings and present assigned work and time line requirements to ensure clear understanding of upcoming deadlines and resource requirements.
  • Assist in researching and compiling market and competitive activity analyses information.
  • Gather information on existing clients and new business clients; performing a 360 degree analysis of their business

 

Tools of the Trade and Key Competencies

To perform the role successfully, the incumbent must demonstrate the following competencies:

Executional Excellence:

  • Ability to quickly understand and deliver to assigned task requirements, with sufficient understanding of context to prioritize workload and ensure critical or client-sensitive tasks are addressed first.
  • Demonstrate exceptional organizational skills to coordinate a broad variety of assignments and tasks to high level of quality, follow-through, and timeliness.
  • Demonstrate independence and initiative in selecting from a variety of alternative solutions to address specific responsibilities, and consistent choices, which support Perennial objectives (profitability, client excellence, teamwork).

Teamwork:

  • Clearly demonstrates ability to effectively work with internal resources to ensure common understanding, direction and priority.
  • Foster and maintain positive internal relations through open communication and flexible
    attitude.
  • Demonstrate positive approach to conflict resolution or escalation when higher-level
    internal resources are required to make resource allocation or approach adjustments.

External Relationships:

  • Demonstrate capability to build and sustain positive client and supplier relationships at
    assigned levels.
  • Positive communication skills, written and verbal, used in maintaining continuous twoway
    understanding of needs and expectations.
  • Sound business judgment in understanding priorities and potentially sensitive issues
    requiring higher level Perennial involvement.

 

Education and Experience..

  • Post-secondary education in marketing and/or business management
  • Exposure to marketing and communications in a retail environment would be an asset
  • Fully proficient in all Microsoft office applications is a must (Word, Excel, PowerPoint)
  • Previous Experience in the design and/or construction industry an asset

 

Please send your resume/qualifications to the following email address: This email address is being protected from spambots. You need JavaScript enabled to view it.